We strongly recommend you familiarise yourself with the detail.
Brief Description and Terms and Conditions Summary
Description of service
EVENTRAC Limited (“eventrac”, “eventract.co.uk (the Site)” “We”, “Us”, “Our”,) provides a simple and quick means for event organisers (“Organisers”,“Merchants” “You” or “Your”) to publicise sporting events and collect payments with respect to the sale of entries or merchandise to Users (“Buyers”, “Participants”, “Event Registrants”, “You”, “Your”).
Organisers must have a registered eventrac account (free of charge) to create a new event. Organisers may add feature-rich content to their event (such as course maps, custom entry questions, pricing information, location, inventory, images etc) and collect event registration fees directly from Users. Organisers understand and agree that all payments are transferred through our preferred Facilitated Payment Model (FPM) provider, Stripe.
How it works
Eventrac event entry system offers a web-based platform where you can promote your event and associated information, where credit and debit payments are processed securely and speedily, letting you get on with what you do best - ie delivering a well organised and well supported event that gets people coming back year on year.
Terms of Eventrac Website Use
All use of the eventrac.co.uk site to enter events, interact with linked information or for event organisers to register events is subject to our Terms and Conditions.
No event entry participant will be able to register for any event unless they agree to the terms and conditions outlined both by Eventrac and those of the respective event Organiser
No event Organiser will be able to register their event unless they agree to the Eventrac terms and conditions outlined and in doing so, make a declaration of acceptance of full responsibility for all aspects related to the event, This includes providing evidence that the event carries its own cancellation and refund policy and acceptance of sole responsibility for issuing any refunds.
EVENTRAC LIMITED uses the Facilitated Payment Model “Stripe” to process payments.
2. Facilitated Payment Modes (FPM)
Stripe FPM Payment Processing
It is the Organisers sole responsibility to provide any refunds requested by the Buyer, including any Booking Fees, via the eventrac admin interface or the Stripe admin interface. EVENTRAC LTD will not be held responsible for, or liable for, any financial disputes between Event Organisers and Buyers, and Organisers hereby agree to fully indemnify EVENTRAC LTD and its affiliates for, refunds, errors in issuing refunds, or lack of refunds in connection with the use of the Stripe payment option.
3. Confirmation of transaction
Upon successful payment for each transaction, EVENTAC LTD’s administrative interface generates a confirmation message and receipt to the Buyer with details regarding to the event entry or product they have purchased. The Organiser agrees to unconditionally accept honour and fulfil all commitments as stated on your EVENTRAC LTD event entry description.
Following this transaction responsibility for all communication regarding the event will be undertaken by the Organiser.
4. Service Modification/Suspension
The eventrac website is provided “as is” and on an “as available” basis. EVENTRAC LTD is unable to offer warranty that the website or its associated digital processes will be free of defects and/or faults. To the maximum extent permitted by law We provide no warranties (express or implied) of fitness for a particular purpose, accuracy of information, compatibility and satisfactory quality. EVENTRAC LTD reserves the right, at any time, to modify, suspend or discontinue, temporarily or permanently the eventrac.co.uk site (or any part thereof) for any reason or no reason with or without notice. We are unable to accept liability for any disruption or non-availability resulting from external causes including, but not limited to, ISP equipment failure, host equipment failure, communications network failure, power failure,Force Majeure, legal restrictions or censorship. The Organiser and the Buyer agree that EVENTRAC LTD shall not be liable to you or any third party for any modification, suspension or discontinued service.
EVENTRAC LTD reserves the right, at any time, to suspend or permanently remove any or all events published by an Organiser that is/are deemed to breach of these T&C’s (or Our associated agreements) where there is doubt about the details/content or any other material of the event or product provided.
Organiser and Buyer Responsibilities
Event Organisers are responsible for all activity occurring under their respective User account and shall abide by all applicable local, national and/or foreign laws, treaties and regulations in connection with your use of the Service, including those related to data privacy, international communications and the transmission of technical or personal data.
- notify EVENTRAC LTD immediately of any unauthorized use of any password or account or any other known or suspected breach of security
- Report to EVENTRAC LTD immediately and use reasonable efforts to stop immediately any copying or distribution of Content that is known or suspected by you or your Users
- not impersonate an EVENTRAC LTD member of staff or another EVENTRAC LTD user or provide false identity information to gain access to or use the Service.
- agree to be bound by our Terms and Conditions of website usage (and any associated documentation referenced therein) and will not use our Services in any way that
· Is unlawful, harmful, threatening, defamatory, infringing, harassing, racially or ethnically offensive or will include obscene material or reference
· Depicts sexually explicit images
· Facilitates illegal activity
· Promotes unlawful violence
· Is discriminatory based on race, gender, colour sexual orientation, religious belief, disability or is otherwise illegal or causes damage or injury to any person or property
Event Organisers understand and agree
- that EVENTRAC LTD may review and delete any content, messages, course maps, photos, videos or profiles (collectively, "Content") that in the sole judgment of EVENTRAC LTD violate this Agreement or which might be offensive, illegal, or that might violate the rights, harm, or threaten the safety of users.
- that You are solely responsible for the Content that you publish or display (hereinafter, "post") on the Service, or transmit to other users.
- You acknowledge and agree that if you contribute, provide or make available any Content to the Site ("Your Content"), whether as an Event Manager, Buyer or otherwise, you hereby grant to EVENTRAC LTD a non-exclusive, worldwide, perpetual, irrevocable, royalty-free, transferable, sub licensable (through multiple tiers) right and license to use, reproduce, adapt, modify, distribute, translate, publish, create derivative works based on, perform, display and otherwise exploit Your Content, in whole or in part, in any media now known or hereafter developed, for any purpose whatsoever, and to allow others to do so, without compensation to you or any other provider of Your Content. You represent and warrant that you have all the rights, power and authority necessary to grant the foregoing license, and that all Your Content (i) does not infringe, violate, misappropriate or otherwise conflict with the rights of any third party, and (ii) complies with all applicable laws and regulations (foreign and domestic). EVENTRAC LTD reserves the right to remove any of Your Content from the Site at any time for any reason (including, but not limited to, upon receipt of claims or allegations from third parties or authorities relating to Your Content) or no reason.
- EVENTRAC LTD allows for Organisers to insert links to other internet websites or resources. Because EVENTRAC LTD has no control over such websites and resources, the Buyer or any other user of the EVENTRAC LTD service, agrees that EVENTRAC LTD is not responsible, endorses or liable for any external content available on such websites or resources. The Organiser or any other user of the EVENTRAC LTD service agrees that EVENTRAC LTD is not responsible or liable for any consequences arising from the usage or reliance of any such websites or resources.
- PHOTOS - It is your responsibility not to upload an abusive photo, not to infringe on any copyrights or trademarks, and not to use a design which other EVENTRAC LTD users may deem offensive. EVENTRAC LTD is not liable for any imagery that is uploaded by Organisers or Registered Users that infringes any copyrights or trademarks relating to the respective imagery.
Copyright and Trademark infringement
Any complaints, with merit, received by EVENTRAC LTD relating to Copyright and Trademark infringement by an Organiser or publisher on the eventrac.co.uk site will result with the “switching off” of their Event site on EVENTRAC LTD and their details forwarded on to the requestor. Any costs associated with this process will be passed onto the Organiser or publisher on the eventrac.co.uk site.
You can, of course, refuse to accept or block certain cookies and computer browsers have different ways of doing this.
For Users and Organisers to be able to use www.eventrac.co.uk website we have to ask for and store some basic personal information about you. By visiting our site to create an account or register for an event, you are accepting and consenting to the collection and use of this data in the manner described.
The data collected at the point of registration may be transferred to, and stored at, a destination outside of the European Economic Area (EEA). It may also be processed by staff operating outside the EEA ie staff who work for our FPM. By submitting your personal data, you agree to this transfer, storing or processing.
EVENTRAC LTD is NOT associated with or partner to any Organiser (its legal agents or its vicarious agents) or Event(s) displayed on the EVENTRAC LTD System.
EVENTRAC LTD is NOT liable for any injury of life, body or health, based on a violation of duty by Organisers, its legal agents or its vicarious agents.
The Buyer absolves EVENTRAC LTD of any responsibility for anything relating to the Event placed by the Organiser on the EVENTRAC LTD System or sent by the Organiser via EVENTRAC LTD emails.
Any claims from the Buyer, relating to anything prompted by/from/linked to the purchase of an Event, should be made to the Organiser.
Organisers and Users hereby agree that they are liable for all content, in whatever form, provided and made available through eventrac.co.uk and agree not to use the service to upload, post, email, transmit, broadcast or otherwise make available any content that is; unlawful, threatening, abusive, vulgar, harmful, tortuous, defamatory, libellous, vulgar, obscene, invasive, hateful, racially or ethnically objectionable, harmful to minors, impersonating any person or entity, misrepresenting yourself, breaching fiduciary contracts, selling or advertising other products other than what is related to the Event, malware, software viruses, malicious code, inciting or breaking the any law foreign or domestic.
The Organiser agrees to defend, indemnify and hold anyone associated directly or employed by EVENTRAC LTD harmless with any and all damages, liabilities, costs and expenses (direct or indirect) due to or arising from your content. You also agree to cooperate with all requests from EVENTRAC LTD relating to this matter.
EVENTRAC LTD reserve the right, at its sole discretion, to terminate an Organiser’s account and remove all related content at any time for any or no reason for (a) failure to pay any fees and monies due by the Organiser(b) lack of usage of eventrac.co.uk (c) any breach of these T&C. Organisers agree that any termination can be implemented without any prior notice. The Organisers also agree that EVENTRAC LTD shall not be liable to you or any third party for any termination.
Disclaimer of warranties
The EVENTRAC LTD services is provided on an “as is” and “as available” basis. EVENTRAC LTD makes no warranty that: (a) The Service will meet your requirements (b) The Service will be uninterrupted, timely, secure or error free (c) The results from the use of the service will be reliable or accurate (d) The Service or Events (or any part thereof) will meet your expectations (e) Any error will be corrected.
Intellectual Property Rights
All intellectual property rights, including in particular, trade marks, logos and copyright shall be owned by the party introducing the same.
These Terms and Conditions and the relationship between you and EVENTRAC LTD shall be governed by and construed in accordance with the laws of England and Wales and all the Parties agree to submit to the exclusive jurisdiction of the English courts.
DOCK2DOCK TERMS & CONDITIONS
GENERAL DOCK2DOCK PRIVACY & LEGALS ( Terms & Conditions)
Please read through all the term and conditions, including your health commitment:
To find out more about DOCK2DOCK Training & Venues, terms & conditions, please visit www.lovesportsevents.co.uk.
1.1. By submitting your application you are agreeing to register for Dock2Dock and to abide by these conditions of entry.
2. EVENT SAFETY
2.1. At all times during the event you must adhere to all instructions given by event marshals, volunteers and officials.
2.2. It is your responsibility to ensure that you have the correct equipment that is in a good safe working order and take weather conditions into account when preparing to take part.
2.3. It is your responsibility that you are sufficiently fit and healthy to participate in the events unaided. If you are in any doubt we recommend that you seek medical advice beforehand. Please read our Health Commitment Statement for further advice.
3. DATA PROTECTION
3.1. You agree that your personal information can be stored and used by the Organisers and their partners in connection with the organisation, staging and administration of events.
3.2. You agree that your name, image and contact details can be used by the Organisers and their partners for the purposes of:-
3.3. The promotion and marketing of Dock2Dock events and training;
3.4. Adding you to a mailing list to keep you informed about future events and services which we believe you might be interested in, such as information regarding local clubs, events and how to join Love Sports Events. If you object to such, please see condition 3.5.
3.5. The Organisers shall take all necessary steps to ensure that personal information or marketing information pertaining or relating to you which comes into their possession or control shall not be:
3.6. If you would not like the Organisers or their partners to use the marketing information or personal information other than for purposes related solely to your participation in Dock2Dock, please e-mail firstname.lastname@example.org
4.1. The Organisers may cancel the event if circumstances arise beyond our reasonable control. In such circumstances we will endeavour to communicate to you in advance.
4.2. In the event of a cancellation the Organisers will have no responsibility for any costs incurred as a result of cancellation. There will be NO REFUNDS.
4.3. The Event Organiser operates a 7 day cooling off period. Accordingly, the Participant, Parent/Guardian is entitled to cancel his/her application to participate provided the Event Organiser receives written notice of cancellation within 7 days of payment of the Fee.
4.4. During this 7 day period the Participant is able to cancel its entry and receive a full refund of the Fee by emailing email@example.com The notice must be received by the end of the 7 day cooling off period.
5. USE OF IMAGE
5.1. Photographs may be taken which capture your participation. You agree to the publication of photographs and broadcasts of your image which accurately depict your participation in Dock2Dock.
6. MEDICAL CONDITIONS
6.1. If you have not exercised before or for some time, you should consult your doctor before taking part in Dock2Dock. Please read our Health Commitment Statement for further advice.
6.2. You must provide an emergency contact name/emergency contact number on registration.
7.1. In no event shall the Organisers be liable to you, whether for breach of contract, any tortuous act or omission (including negligence) or otherwise, under or in connection with the Agreement for any:-
7.2. Nothing in this Agreement shall affect the Organisers’ liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law.
7.3. Love Sports Events strongly advises all participants to hold relevant public liability cover whilst taking part in these events.
8.1. The Agreement shall be governed by English law, and the parties submit to the exclusive jurisdiction of the English courts.
8.2. If any provision of the Agreement is invalid or unenforceable, in whole or in part, the validity of the remainder shall not be affected.
8.3. The Agreement does not create, confer or purport to confer any benefit or right enforceable by any person not party to it.
8.4. Participant must inform firstname.lastname@example.org of changes in personal contact/address details.
8.5. We will be using the NOWCA wristband safety system. No one will be allowed to start without a current NOWCA membership.
8.6. NOWCA members must keep their details up to date. Visit your personal login page at www.nowca.org to change these.
8.7. All entrants must swim with a tow float. No exceptions.
Health Commitment Statement
Your health is your responsibility. Love Sports Events are dedicated to helping you take every opportunity to enjoy your participation in our events. With this in mind, we have carefully considered what we can reasonably expect of each other.
Our commitment to you
Your commitment to us
This Health Commitment Statement sets the standards that Love Sports Events and the event participant can reasonably expect from each other in regards to the health of the participant.
This statement is for guidance only. It is not a legally binding agreement between you and us and does not create any obligation which you or we must meet.
DOCK2DOCK TRAINING Terms and conditions
DOCK2DOCK training is a project managed by London Royal Docks OWS for Love Sports Events and DOCK2DOCK training is delivered by a range of health and fitness providers and facilities.
DOCK2DOCK Participants – Key conditions
DOCK2DOCK Training Venue
The DOCK2DOCK training venue are facilities and coaching that have been identified as suitable for open water swim training. These will be at London Royal Docks OWS in Victoria Dock.
If you have any questions or concerns regarding a centre/venue or instructor, please advise email@example.com or DOCK2DOCK Training via the contact page.
DOCK2DOCK GENERAL RULES
1. NOWCA SAFETY
1.1. All competitors must wear their NOWCA safety wrist band on their wrist only.
1.2. Times and results are taken from this so competitors must scan in and out where told to during the briefing. Look for scanning stations on or near the water.
1.3. Results will be available on your NOWCA profile page, the Dock2Dock website and emailed to you after the event
2. TOW FLOATS
2.1. All competitors must wear a tow float. We recommend these are purchased on entry to this event if you don’t already have one. Provision to collect this at the event will be made to you.
3. SWIM ETIQUATE AND WAVE STARTS
3.1. When you receive your wave start time it is up to you to be scanned in the water ready to start.
3.2. Make sure you position yourself in a place in the water so that you do not swim into anyone else.
3.3. If you think you are not able to swim in the front then go to the side or back of the field.
3.4. Drafting behind or to the hip of a fellow a swimmer is perfectly legal although please try not to touch the swimmer you are drafting. It is up to you to find out how to draft.
If you are not sure please join one of the training and coaching sessions that are available to you leading up to race date. Details from firstname.lastname@example.org
Love Sports Events will hold your data for 12 months following the event date. Contact (for non mandatory event communications) with you will be made in accordance with your consent