Manually adding Participants to a Race

Overview

From time to time, you may need to manually add one or more participants to your race list. This maybe because they have paid outside of the system i.e. by cheque or you want to import a list of participants from another entry system.

eventrac makes this very easy and caters for the 2 scenarios above.

Step 1: Navigate to the race you wish to add participants into

Navigate to the race you wish to add participants for, and then click "Entrants" You will then be present with a list of participants to date.

Step 2: Add Entries

Click the "Add Entrants" in the top right and select which method you would like to use:

  1. Manually add entry - best for entering one off entries
  2. Import entry list - best for importing a list of participants from other entry systems

 

Manually add an entry

When presented with the entry form, simply complete the details of the participant you are entering.

*NOTE: The participant will be sent a confirmation email upon saving their entry

 

Import entry List

If you wish to upload a excel/csv file of participants from another entry system, simply select the vendor from the drop down list and upload the file. The system will then process the entries and add them to your participant list.

*NOTE: If your entry list does not contain a unique ID for each participant, you should NOT import the same list more than once. This will result in duplicates. If you need help with this process, we suggest you contact support@eventrac.co.uk

*NOTE: If the format of the upload is not compatible, the system will be unable to reliably import the participant list. We suggest you contact support@eventrac.co.uk for further assistance if this happens.

 

You can identify manually added entries by looking for the icon, or viewing the entry (which will clearly identify this as a manual entrant)

On Hand To Help

The team at eventrac are on hand to assist with all components of your event. From advice on promoting your event through low cost channels such as social media, to a guided tutorial on a specific feature of eventrac. We are here to help.