Eventrac News

Entry Terms and Conditions

01 Feb, 2023 04:09 By:

Conditions of Entry

If you are booking for other entrants, you are accepting the terms and conditions on their behalf. We strongly advise that you share these terms and conditions with them. By them completing the personal details form on the day all entrants are signing to acknowledge and agree to all terms and conditions

• Personal Details forms must be printed off, completed and handed in at registration. Under 18’s need to have the form signed by a parent or legal guardian and must be supervised throughout the event. Download and print the form from the downloads page of the website.
• Our events are not races. It is a challenge event across difficult terrain and tracks through the stunning local environment.
• All entrants are responsible for ensuring they are physically able to take on the event that they have signed up for.
• Suitable equipment must be worn throughout the event.
• All entrants between 8 and 16 years of age must be supervised by adults (over 18 years of age) in a ratio of at least 1 to 2. 
• All entrants must take account of the weather conditions, which may be encountered during the event and may mean it’s necessary to carry additional items. All entrants are responsible for ensuring they have the appropriate equipment to deal with the weather conditions on the day.
• At any event if any entrant decides to retire for whatever reason, either control or the marshal at the nearest Check Point must be informed of the retirement. Call the event emergency/retirement number as soon as possible: 07949 148623 – please add to your contacts
• For bike, ultra running and walking events – Food and fluids to sustain each entrant for the full day must be carried. We suggest you carry a rucksack. All other recommended items can be found on the event webpage.
• For all adult events/distances, all entrants must be over 16 years of age to enter solo. 8 to 16 year olds can enter with a parent/guardian who keeps them in sight at all times and takes ultimate responsibility for them. All under 18’s must have a their personal details form signed by a legal parent/guardian. 
• For all bike events – suitable helmets MUST be worn throughout the event; failure to do so will result in immediate disqualification from the event. All riders are responsible for ensuring your bike is fully maintained and suitable for the event, bikes may be inspected prior to starting and if deemed unsafe you will be unable to take part.
• For all Dark Skies Series events all entrants must wear either a head (advised) or chest torch with a minimum of 250 lumens of illumination, appropriate trail running shoes and clothing appropriate for the weather conditions on the day of the event. 
• We recommend that certain equipment is used for each event. Please see the event specific webpage for a list of recommended equipment.

Disclaimer 

• All entrants should be aware that these are challenge events and stamina is required to complete the distance. We therefore recommend that if you are not used to these sorts of activities that suitable training is undertaken beforehand.
• Whilst the organisers will do everything possible to safeguard entrants, no responsibility can be accepted. You enter the event at your own risk and Channel Events accept no responsibility for injury, death, loss or damage of property or any other outcome. Those who require insurance cover against possible injury and/or loss of, or damage to, property should make their own arrangements.
• Please note that the organisers reserve the right to re-organise the event in any way considered appropriate to prevailing conditions. If the event has to be cancelled through no fault of the event organisers, no refund will be made. We suggest you take out your own insurance to cover this.
• Participating in the events will always have associated risks of personal injury. We make every effort to minimise this risk. However, there are inherent risks of bumps, bruising, sprains, scrapes, cuts. More serious injury cannot be ruled out and participants taking part in this event should be aware of the risks and be responsible for their own actions, the condition of their equipment and their ability to complete their chosen event.
• Staff reserve the right to remove participants from events where their behaviour is unacceptable. Supervising adults are responsible for maintaining control of their under 18’s whilst at the events.
• Participants must not be intoxicated with drugs or alcohol prior to or during the event session or during any breaks (planned or otherwise) in between activities, they will forfeit their place on the event and are not eligible for a refund or compensation from Channel Events. Staff members reserve the right to remove participants from events where they believe the participant is under the influence of drugs and/or alcohol and will not be eligible for a refund or compensation from Channel Events.
• Correct clothing, footwear and equipment must be used as per the equipment listed on each event specific webpage. Staff reserve the right to remove participants from the event if they do not have sage appropriate kit.
• Any medical conditions or disability must be detailed in the Personal details forms. If you are not sure about your fitness to take part, then your doctor’s advice should be taken. We must also be made aware of any medication being taken.
• Channel UK Events CIC has public and products liability insurance of £10 million. Personal belongings are participant’s own responsibility. We do not accept responsibility for loss or for additional expenses due to sickness, weather, strikes or any other causes. Personal accident insurance is not included.
• We may film or take photographs of participants for publicity purposes, including reproduction on our website, Facebook page and other media. If you are not willing, please inform us directly. Channel Events does not share personal information in accordance with Data Protection Act 1998. 

Cancellations

Should you need to cancel your booking once it has been confirmed, you can do so via your Eventrac account which is where the booking was made. The date on which you do this will determine the level of cancellation charges applicable:

• Cancellation up to 2 months before to the event – full refund
• Cancellation less than 2 months before – no refund
• Entries may be transferred to another event of the same value up to 1 month before the event
• Entries may be transferred to another suitable entrant up to 1 week before the event
• Less than 1 week, strictly no transfers

No discount or reduction in fees will be made if the weather or other conditions outside the control of Channel Events preclude all or part of the event taking place. This includes pandemics such as: COVID-19.  If Channel Events fails to attend or cancel, under no circumstances will consequential losses be met. 

Concerned entrants are advised to take out cancellation insurance to cover this eventuality at the point of booking (or organise their own insurance if they don’t already have this).

By accepting these terms and conditions you are agreeing to all the above points.