Eventrac: News: Terms & Conditions

Terms & Conditions

23 Dec, 2025 08:43 By:

By entering any Wild Deer Events Ltd event, participants agree to the following Terms & Conditions:

1. General

All events are organised by Wild Deer Events Ltd and operate under UKA & BTF regulations.
Wild Deer Events Ltd holds £10 million Public Liability Insurance.
Wild Deer Events Ltd reserves the right to refuse entry to any participant.

2. Participant Responsibility & Liability

Participants accept that the organisers shall not be liable for any loss, damage, injury, claim, cost, or expense arising from participation in any event.
Participants may only enter and compete if they are in good health and do so at their own risk.
Participants must be capable of completing the full event distance. Entries will not be accepted from those intending to walk the entire course. Some events operate strict cut-off times.
Participants must follow all instructions from event officials, marshals, emergency services, and medical staff throughout the event. Failure to do so may result in disqualification.

By entering, participants acknowledge and accept the inherent risks associated with endurance and outdoor events, including but not limited to injury, illness, accidents, falls, wildlife, adverse weather, and varied terrain.
Participants take part entirely at their own risk and are solely responsible for their own safety. By participating, individuals confirm they understand these risks and voluntarily choose to participate.
Wild Deer Events Ltd is not responsible for any personal injury, loss, or damage (save for liability that cannot be excluded by law).

Participants confirm they are physically fit, free from medical conditions that may endanger themselves or others, and sufficiently trained for the event.
Participants must immediately withdraw from the event if they feel unwell or if instructed by medical personnel or event officials.
Participants consent to receiving first aid and emergency medical treatment if required. Any costs associated with such treatment are the responsibility of the participant.
It is the participant’s responsibility to inform event staff of any relevant medical conditions prior to the event.

3. Data & Privacy

Participants consent to the storage of their personal data for event administration purposes.

4. Entries, Transfers & Fees

All entry fees are non-refundable.
Entry credit may be transferred to a future event:
- Up to 14 days before event day for trail runs, duathlons, sportives, Wild Hybrid Events.
- Up to 1 calendar month before event day for ultras and triathlons, including The Geordieman.
A £5 administration fee applies for event deferrals or name changes.
Discounts do not apply to events already on Early Bird pricing.

5. Event Postponement

If an event is postponed due to weather or venue issues, an alternative date will be arranged.
No refunds are issued due to postponement under any circumstances.
If unable to attend the new date, participants may:
- Transfer to another Wild Deer event, or
- Defer to the same event the following year (if available), or
- Transfer their place to another athlete (no admin fee).

6. Age Requirements

Minimum age for running events over 10km is 15 years on the day of the event.
Minimum age for multisport events is 17 years on the day of the event.

7. Race Rules

Race numbers are non-transferable without prior approval. Competitors found using another person’s number will be disqualified and banned.
No headphones are permitted.
Prams, pushchairs, and wheelchairs are not permitted unless otherwise stated.
Running with dogs is only permitted where the venue allows; maximum one dog per participant, on a harness and under full control.
Triathlon events may be changed to duathlon format if weather conditions require it.

8. Cycling Events

A cycling helmet must be worn at all times. Participants without a helmet will not be allowed to start.
Participants must adhere to the Highway Code at all times.

9. Conduct & Complaints

Any concerns should be directed to info@wilddeerevents.co.uk before, during, or after the event.

10. Photography & Media

Event photography is the property of Wild Deer Events Ltd and may be used for marketing without additional consent.
Appearance in photography does not entitle participants to complimentary entry to future events.

11. Prizes

Age-group prizes require a minimum of three finishers in the category.
Age-group winners must email us post-event to claim their discount.
Overall 1st, 2nd, and 3rd place finishers are not eligible for age-group discounts.